Temp HR Clerk

Position Title:           Temporary HR Clerk

Department:             Human Resources

Reports To:               Director of Payroll

Status:                       Non-Exempt

Date:                          September 2025

Broad Functions: The Temporary HR Clerk supports the Human Resources department by executing data migration projects, primarily focused on transferring employee records and documentation from digital filing systems into the ADP platform.

Main Duties and Responsibilities:

1.    Transfer employee documentation and records from virtual filing systems into ADP platform with complete accuracy, ensuring all tax forms, disciplinary actions, and policy acknowledgments are properly categorized and uploaded

2.    Meet established project deadlines and milestone targets as determined in coordination with the Director of Payroll, maintaining consistent progress on data migration tasks

3.    Work collaboratively with payroll team members to identify process improvements, troubleshoot data transfer issues, and enhance overall workflow efficiency

4.    Provide administrative support for additional HR projects and initiatives as assigned by management, adapting to changing priorities and departmental needs

5.    Maintain detailed records of file transfer progress and report any discrepancies or issues to supervisory staff promptly

6.    Ensure data integrity and confidentiality throughout all file handling and system entry processes

Skills and Qualifications:

1. Associate degree preferred or High School Diploma with proven experience in data entry or a similar role,

2. Strong attention to detail and accuracy, with the ability to maintain focus in a fast-paced environment.

3. Excellent organizational and time management skills, with the ability to prioritize tasks effectively.

4. Proficiency in Microsoft Office Suite, especially Excel, and experience with payroll databases or systems.

6. Excellent communication skills, both verbal and written.

7. High level of integrity and ability to handle sensitive information confidentially.

Physical Demands:

The physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee operates in an office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. This is largely a sedentary role and requires color determination vision (no color blindness) and to sit for extended periods of time in front of the computer.

This position would require the ability to lift files, open filing cabinets and bend or stand on a stool as necessary. This position requires the ability to occasionally lift office products and supplies, up to 20 pounds. Some bending and/or lifting of supplies and mail in/out materials from time to time may be required.